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Job Description:

HR Project Partners is currently accepting resumes for an Administrative Coordinator on behalf of one of our clients. The ideal candidate would have experience in Office Administration and Data Entry.

Reporting to the Director of Corporate Services, the Administrative Coordinator is the link between management, team members and external stakeholders. This position is responsible for providing administrative, clerical and program support to the management and staff of MMSB, including day to day office functions such as reception and purchasing. The Administrative Coordinator is accountable for program registration and remittances.

This position is in St. John’s. This is a temporary position with an anticipated end date of February 2024.

Our client offers a competitive compensation package.

Duties and Responsibilities:

  • Provide front line support to staff and management.
  • Provide reception duties such as answering the main phone line, direct in person and telephone enquiries and perform various front desk functions.
  • Organize and manage the activities of an administrative workplace environment for effective and efficient performance.
  • Coordinate set-up of staff equipment including appropriate telecommunications (telephone access), building access, printing, and scanning capabilities along with office furniture and supplies.
  • Coordinate and process incoming/outgoing mail, prepare courier packages and document the usage of postage and handling.
  • Coordinate meetings including arranging location, equipment, scheduling of conference calls and catering.
  • Liaise with appropriate providers of office/building accommodations such as security, contractors, snow clearing, IT support; as necessary.
  • Prepare correspondence, letters, memos, statistical reports, and spreadsheets.
  • Perform record management duties in compliance with corporate policies and information management best practices.
  • Provide clerical support to directors, including preparation of memos, letters, reports, and other documentation.
  • Provide purchasing support for the organization including sourcing products in accordance with the Public Procurement Act, maintaining appropriate quantity of office supplies and equipment, and overseeing/maintaining Master Standing Offers.
  • Sort and assign correspondence, invoices, and related materials for filing/processing.
  • Organize cheques and provide the accounting team with a register of cheques received.

Registration and Remittances:

  •  Maintain program enrollment/registration function including maintaining a list of registrants, facilitate the registration process, assess new applicants in the UBC and UT programs, and contact non-registered businesses.
  • Maintain record of all stewardship agreements for the UBC program.
  • Enter remittance information in the Customer Relationship Management system (MIDAS) for deposit bearing programs in a timely and accurate manner.
  • Maintain statistics on remittances and registrations.
  • Report on delinquencies in remittances, in coordination with the Accounting Clerk regarding outstanding receivables and the audit team to help identify any registrants that require audits or other attention.
  • Perform other related duties as required.

Education and Experience Requirements:

  • Completion of a three-year post-secondary program in Office or Business Administration or a related field.
  • An equivalent level of administrative experience and/or evidence of professional development in the Administration field.
  • Must have a minimum of two (2) years’ experience in Office Administration and Data Entry.
  • Previous experience working in an Office Administrative environment.
  • Training and/or experience using ACCPAC, or other related accounting software is considered an asset.

Knowledge, Skills, & Attributes:

  • Possess strong written and oral communication skills.
  • Ability to work independently with little direction and/or within a team environment.
  • Knowledge of basic accounting principles.
  • Exceptional ability to effectively deal with a variety of stakeholder requests and issues.
  • Strong organizational and interpersonal skills.
  • Ability to work independently and manage multiple deadlines and priorities with minimal supervision.
  • Proficient in the use of MS Office Suite (Word, Excel, PowerPoint).

How to Apply:

When submitting your application to HR Project Partners for this opportunity, please submit a PDF version and include the job number.

 About Us:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

Please apply directly to this job posting. For questions regarding the position, please feel free to email resume@hrproject.ca. While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.

Job Overview

Posted date :
January 18, 2023
Job nature :
Full Time

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