Bilingual Executive Assistant (HRPP0469)

Levis, QC
Posted 1 month ago

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Job Description:

HR Project Partners is currently accepting resumes for a Bilingual Executive Assistant on behalf of one of our Clients. The ideal applicant would have excelled oral and written French and English, obtain a professional studies diploma (DEP) in secretarial or business administration, and have a minimum of three (3) years of relevant experience in a similar position.

This position is located in Lévis, QC.

 

Essential Job Functions:

By assisting the various Vice-Presidents, the successful candidate will:

  • Manage the agenda, appointments, and calls for members of the management;
  • Organize travel and accommodation for members of management;
  • Provide administrative support for the layout, grammatical revision, translation monitoring, and adaptation of various documents to Davie standards;
  • Take charge of meeting logistics, room reservations, minutes, and follow-up of deadlines.
  • Assist in the preparation of PowerPoint presentations, Excel tables, etc. ;
  • Compile various statistics, write reports and maintain service data;
  • Collect ideas and concepts from conversations and/or brainstorming sessions and create related reports, proposals, and presentations;
  • Coordinate internal and external meetings of members of management;
  • Maintain files and filing;
  • Process expense accounts;
  • Respond to requests for information, prepare the necessary documentation and ensure follow-up measures;
  • Review and distribute incoming emails;
  • Coordinate special projects within the office;
  • Maintain the management of office supplies;
  • Perform any other related tasks at the request of the supervisor.

 

Education and Experience Requirements:

  • Professional studies diploma (DEP) in secretarial or business administration;
  • Have a minimum of three (3) years of relevant experience in a similar position or other relevant position;
  • Excellent French, both oral and written;
  • Excellent English, both oral and written;
  • Knowledge of MS Office software (Word, Excel, PowerPoint, Outlook);
  • Sense of priorities, ability to work on several projects simultaneously;
  • Ability to communicate, popularize, and synthesize information;
  • Autonomy;
  • Successfully complete the process of investigating and obtaining security clearance as required by the Federal Government Contract Security Program.

 

Knowledge, Skills, & Attributes:

  • Possess strong written and verbal communication skills.
  • Ability to work independently with little direction.
  • Strong problem-solving skills and the ability to forecast, analyze and work under pressure.
  • Strong organizational and planning skills with the ability to manage multiple priorities.
  • Proficient in the use of MS Office Suite (Word, Excel, PowerPoint).

 

About Us:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

Please apply directly to this job posting. For questions regarding the position, please feel free to email resume@hrproject.ca. While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.

Job Features

Job CategoryAdministrative

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