Bilingual Executive Assistant (HRPP0469)

Levis, QC
Posted 1 month ago

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Job Description:

HR Project Partners is currently accepting resumes for a Bilingual Executive Assistant on behalf of one of our Clients. The ideal applicant would have excelled oral and written French and English, obtain a professional studies diploma (DEP) in secretarial or business administration, and have a minimum of three (3) years of relevant experience in a similar position.

This position is located in Lévis, QC.


Essential Job Functions:

By assisting the various Vice-Presidents, the successful candidate will:

  • Manage the agenda, appointments, and calls for members of the management;
  • Organize travel and accommodation for members of management;
  • Provide administrative support for the layout, grammatical revision, translation monitoring, and adaptation of various documents to Davie standards;
  • Take charge of meeting logistics, room reservations, minutes, and follow-up of deadlines.
  • Assist in the preparation of PowerPoint presentations, Excel tables, etc. ;
  • Compile various statistics, write reports and maintain service data;
  • Collect ideas and concepts from conversations and/or brainstorming sessions and create related reports, proposals, and presentations;
  • Coordinate internal and external meetings of members of management;
  • Maintain files and filing;
  • Process expense accounts;
  • Respond to requests for information, prepare the necessary documentation and ensure follow-up measures;
  • Review and distribute incoming emails;
  • Coordinate special projects within the office;
  • Maintain the management of office supplies;
  • Perform any other related tasks at the request of the supervisor.


Education and Experience Requirements:

  • Professional studies diploma (DEP) in secretarial or business administration;
  • Have a minimum of three (3) years of relevant experience in a similar position or other relevant position;
  • Excellent French, both oral and written;
  • Excellent English, both oral and written;
  • Knowledge of MS Office software (Word, Excel, PowerPoint, Outlook);
  • Sense of priorities, ability to work on several projects simultaneously;
  • Ability to communicate, popularize, and synthesize information;
  • Autonomy;
  • Successfully complete the process of investigating and obtaining security clearance as required by the Federal Government Contract Security Program.


Knowledge, Skills, & Attributes:

  • Possess strong written and verbal communication skills.
  • Ability to work independently with little direction.
  • Strong problem-solving skills and the ability to forecast, analyze and work under pressure.
  • Strong organizational and planning skills with the ability to manage multiple priorities.
  • Proficient in the use of MS Office Suite (Word, Excel, PowerPoint).


About Us:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

Please apply directly to this job posting. For questions regarding the position, please feel free to email While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.

Job Features

Job CategoryAdministrative

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