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Job Description:

HR Project Partners is currently accepting resumes for an Operations Support Coordinator on behalf of one of our clients. The ideal candidate would have at least two years of administrative experience, ideally in a remote work setting.

This is a full-time position, located in the Northwest Territories. This is a fly-in/fly-out opportunity, with a rotation of two weeks in/two weeks out.

Essential Job Functions:

  • Actively partnering with the recruiter, operational hiring leader, HR, vendors and stakeholders and providing administrative assistance to ensure recruitment demand is met within expected timelines and new starters have a positive experience
  • Pre-boarding and On-boarding support include (but is not limited to):
    • Assisting with resume screening, scheduling candidate interviews and site visits as required
    • Assisting with tracking and follow-up on remuneration recommendation, verbal offer and letters of offer, pre-employment and medical screening to ensure timely and seamless turnaround
    • Communicating with the candidate and other stakeholders to keep them informed about the different steps/ stages of the process, as required
    • Communicating with the candidate to ensure all pre-boarding documentation is returned and processed at an appropriate time, as required
    • Coordination of site pre-boarding activities, including (but not limited to) PPE orders, support tool shipping to site, locks, and scheduling inductions in line with the start dates and training availability.
    • Confirming that flights & accommodation bookings for inductions/training and site rostered travel based on the requirement of the role are complete prior to the employees start date
    • Coordinating common pre-boarding activities, including ordering IT hardware, software and requesting building/site, system accesses
    • Coordinating a buddy and team introduction based on the requirement of the role
    • Greeting new hires upon arrival, introductions, and assist with benefit enrolment
    • Maintain a continuous improvement loop to support improvements in the pre-boarding and on-boarding processes. Collaborate with other OSC’s and standardize across department where possible
  • Day to day administrative support to departmental leaders and their teams include (but is not limited to):
    • Reviewing travel manifests for accuracy
    • Coordinate and request departmental travel requirements
    • Coordination of leave requests
    • Compiling and submitting internal orders for personal molded ear plugs and safety glasses
    • Assist in the booking of on-site audiometric & pulmonary testing for employees
    • Assist with tracking of department progression plans, as required
    • Coordination of overtime for department, including inputting overtime entries.
    • Transporting documents to document control and assist in maintaining filing and records consistent with client document control procedures
    • Action queries from employees
    • Maintain departmental org structures
    • Attend department pre-start meetings
  • Other related duties as assigned

Education and Experience Requirements:

  • At least two (2) years of administrative experience, ideally in a remote work setting
  • Post-secondary education, or the desire to attain such a qualification, would be an asset
  • Experience using SAP would be an asset
  • Proven proficiency in office management procedures and protocols including document control and data entry

Knowledge, Skills, & Attributes:

  • A commitment to the safety of yourself and your team
  • Possess strong written and verbal communication skills
  • Proven ability to work effectively both independently and as a member of a team and to interact in a polite and professional manner with colleagues, visitors and management daily
  • Strong problem-solving skills and the ability to forecast, analyze and work under pressure
  • Strong organizational and planning skills with the ability to manage multiple priorities
  • Proficient in the use of MS Office Suite (Word, Excel, PowerPoint)
  • A keen attention to detail and the ability to maintain a high level of accuracy

How to Apply:

When submitting your application to HR Project Partners for this opportunity, please submit a PDF version and include the job number.

About Us:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

Please apply directly to this job posting. For questions regarding the position, please feel free to email While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.

Job Overview

Posted date :
August 12, 2022
Job nature :
Full Time

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